Five Tips For Managing Electronic Documents

So sometimes things in our life and work will be confused, new Electronic documents It's a silly thing to tell from old documents. So there will be a small film as a product introduction sent to customers such an embarrassing situation. In order to avoid the inconvenience of messy electronic documents, here are some tips for dear readers to organize your digital life.

Sort your library by content, not by file format

Your work can be complex, with charts, pictures and documents. Put the pictures in my pictures? Of course not! Everything in a project and a plan should be put in a folder as much as possible, and then the document can be divided into two parts: work and family. Put different sub folders in them, so that it won't be a mess. In my picture, I can also divide into two, work and family.

Create a universal terminal that can access all files

My boss asked you for the latest one Work report But you're not at the computer, and at the same time your daughter wants a picture of herself as a child to use in school. You're holding your cell phone and your daughter's tablet. Fortunately, it's easy. We have cloud storage, such as Google hard disk, Dropbox and so on. However, it will be slow to use and may not be safe.

Another option is to set up a set of network attached storage (NAS) in your home, so that all your files are safe and centralized, and can be accessed through any terminal at any time. Don't worry, children won't find your little secret unless you share it. NAS providers such as QNAP will have Android and IOS programs that allow you to access files through mobile phones. When you are not at home, you can access files remotely with services like myqnapcloud.

Use tags to manage and find photos

If you make your photos a little bit orderly, you can really save a lot of time. For example, you want to find all the photos of your daughter, or photos of your daughter with her dog, or you want to find photos of your daughter and her dog playing on the beach last summer. You'll be confused by the complexity of the situation. If you had connected your mobile phone to your computer and labeled every photo, you could easily find the photo you want by searching: daughter + dog + Beach! Some photo sorting tools, such as Google's Picasa or QNAP, can do this. Some even have face recognition functions to help you find the photos you want. For JPG format of the picture, the label itself is some of its own, search as long as the computer can be directly!

It's all on TV

Everything you can see and hear on your hard disk can be easily connected to your HDTV via a data cable. Your TV is a DLNA server, and everything that matches it can be used to view the files you share because they are universal. Most NAS also use DLNA server. You can watch the Eupolyphaga video on TV, and even use your mobile phone as a remote control!

relaxed Document backup

Every document, video, form or photo you have may disappear from your hard disk at any time, which is why you should back up all your files to external storage at regular intervals, or at least create and change them since last time. But it's not easy to do, especially if you have multiple devices or even multiple computers. However, with NAS, things can be much easier, as long as it is set up as a centralized backup server. QNAP's backup and recovery solution can also help you easily set up windows regular backup.

A properly set up NAS device can turn all your home devices from a mess to a simple and efficient home network. Now, get started!