Tianjin Community Worker Examination Official Document Writing: How To Write The Notice?

　 (I) notice Features of

1. Extensiveness of application scope

Among all official documents, the application scope of notice is the most extensive, ranging from high-level organs to grass-roots units; All major arrangements, ranging from nationwide arrangements to general announcements within an organization, can be written in the form of notices.

2. Strong Timeliness

The items notified are required to be known or handled within a certain period of time, with strong timeliness.

3. Informability

The main function of the notice is to inform the main sending organ of relevant matters and handle specific matters according to the content.

4. Flexibility of writing content

The notice can be either lengthy or concise; It can be sent internally or posted publicly.

　　 （2） Category and writing requirements of notice

According to content and purpose, it can be divided into publishing notice, indicative notice, informative notice and forwarding notice. The text of different types of notices is written differently.

1. Release notice

This kind of notice is used to issue normative documents, issue plans and issue speeches of leaders. Sometimes the title uses the words "publish" and sometimes the words "print and distribute".

The body of the announcement is simple in structure and short in length. Generally, it only indicates the name of the publication object and the implementation requirements. For example, "××××××× is now issued and will take effect on ×××××××" or "×××××××× is now printed and distributed to you. Please implement it carefully". The text is directly attached to the printed and issued object, without the need to mark "attachment".

2. Indicative notice

Such notices are used to give instructions to lower level organs and deploy work tasks. The structure of the text includes three parts: the reason for notification, notification matters and implementation requirements. At the beginning, it is necessary to clearly explain the policy, regulation or factual basis of the notice, and explain the necessity of writing in concise language. The main part shall clearly state the guiding ideology, tasks, requirements, methods and steps, etc. Generally, it shall be written in a parallel structure, item by item, and may list subtitles. The first sentence of each paragraph can also be used as the central sentence to summarize the content of the item. At the end, the spirit of the notice is emphasized and implementation requirements are proposed.

3. Informed notice

This kind of notice is used for some matters that do not need to be implemented or handled directly, such as holiday arrangements, personnel appointment and removal, organization setting or adjustment, seal use or replacement, and meetings. It is mainly used to exchange information and transfer information. It is sent to a wide range of people, and can be sent to lower level and parallel authorities. Such notices are simple in content and short in length, and generally do not need to discuss and evaluate matters, and the text generally does not involve direct implementation requirements.

4. Forwarding notice

This kind of notice is used to forward the official documents of higher authorities, non subordinate authorities or approve the official documents of lower authorities.

The text of such notices is relatively short, which is a note added to the forwarded and approved official documents. Its structure has two forms: one is similar to the release notice, which only needs to specify the name of the forwarded file and the implementation requirements, such as "Now we are forwarding ×××××××× to you, please carefully implement it according to the actual situation". The other is long. In addition to the above contents, the forwarding instructions should be added. The instructions should closely follow the contents of the forwarded documents, make analysis and evaluation, emphasize significance, and propose implementation requirements and precautions.

compose forward The following points should also be noted in the sexual notice: (1) It is not necessary to mark "Annex Description" after the body of such notice. (2) The official documents forwarded and approved in the administrative official documents do not add the book name. (3) In order to avoid superfluous words such as "about" and "notice of notice" appearing in the title, the preposition "about" before "forward" and "approve" can be omitted, or a separate abstract can be drawn up, without the name of the document to be forwarded, and only the document number can be indicated, such as the Notice of the General Office of the People's Government of XX Province on Forwarding the Guo Ban Xian Dian [2007] No. 20 Document.